Personal Assistant

We are looking for a Personal Assistant to help run the day-to-day life of one of our busy Partners.

Hit the ground running with this busy and diverse role that you can make your own.

You will need to be a proactive individual with a strong work ethic, be logical in your thought pattern, switched on and mature-minded.

This exciting role has potential to develop into more and provide multiple opportunities as the firm continues to grow.

Main duties include:

  • Diary and calendar management
  • Bringing important and urgent emails to the Partners attention
  • Monitoring / filtering emails and respond on behalf of the Partner
  • Upholding a strict level of confidentiality when dealing with highly confidential information
  • Liaising with suppliers and clients
  • Acting as liaison between staff and Partner
  • Managing support staff within the department
  • Travel coordination
  • Assisting the Partner in directing all marketing for the firm
  • Entering Partners time for legal matters
  • Paying invoices and maintaining direct debits – including but not limited to multiple company’s Tax/BAS and ASIC invoices
  • Physical and electronic filing
  • Managing spreadsheets and assisting with the collation and preparation of various reports for meetings
  • Organising staff functions and event management on behalf of the firm
  • Initiating new procedures as required
  • HR Administration – scheduling interviews, on/off-boarding of staff

The ideal applicant will have the following attributes:

  • Resilience
  • Have the ability to work autonomously without being prompted
  • Be honest and reliable
  • Have strong time management and organisation skills
  • Be professional and well presented
  • Have the ability to work under pressure and remain calm in a fast-paced environment
  • Be flexible and motivated
  • Can multi-task and meet deadlines with conflicting priorities
  • Have a high level of attention to detail
  • Have intermediate knowledge of Microsoft Word, PowerPoint, Excel and Outlook
  • Have 2-3 years’ experience in a similar role

The successful candidate will be a fast learner and have exceptional interpersonal and communication skills.

To apply for this role, please send your CV to [email protected] or apply below.