Rostron Carlyle Rojas Lawyers is looking for a Personal Assistant / Admin-all-rounder to help run the day-to-day life of one of our busy Partners. 

Hit the ground running with this busy and diverse role that you can make your own.

Support a Partner who will see you as their “right arm!”.  You will need to be a proactive individual with a strong work ethic, be logical in your thought pattern, switched on and mature-minded.

This exciting role has potential to develop into more and provide multiple opportunities as the firm continues to grow.

Main duties include:

• Diary and calendar management
• Bringing important and urgent emails to the Partners attention
• Monitoring / filtering emails and respond on behalf of the Partner
• Upholding a strict level of confidentiality when dealing with highly confidential information
• Liaising with suppliers and clients
• Acting as liaison between staff and Partner
• Managing support staff within the department
• Travel coordination
• Marketing – including but not limited to updating the Firm’s main website / intranet and maintaining social media channels
• Entering Partners time for legal matters
• Paying invoices and maintaining direct debits – including but not limited to multiple company’s Tax/BAS and ASIC invoices
• Physical and electronic filing
• Managing spreadsheets and assisting with the collation and preparation of various reports for meetings
• Organising staff functions and event management on behalf of the firm
• Initiating new procedures as required
• HR Administration – scheduling interviews, on/offboarding of staff

The ideal applicant will have the following attributes:

• Resilience
• Have the ability to work autonomously without being prompted
• Be honest and reliable
• Have strong time management and organisation skills
• Be professional and well presented
• Have the ability to work under pressure and remain calm in a fast-paced environment
• Be flexible and motivated
• Can multi-task and meet deadlines with conflicting priorities
• Have a high level of attention to detail
• Have intermediate knowledge of Microsoft Word, PowerPoint, Excel and Outlook
• Have 1-2 years’ experience in a similar role, although not essential
• Last, but not least, a good sense of humour!

The successful candidate will be a fast learner and have exceptional interpersonal and communication skills.

To apply for this role, please send your CV to [email protected] or complete your application online.